REGULATIONS

Use of Building

1. The principal or delegated staff members must be present to supervise pupil activities.

2. Neither the school nor the school group will directly pay a custodian as such for any regular or extra service.

3. The school will be invoiced for usages, for which the Board of Education does not pay, for custodial services.

4. The custodian shall not open the building or room before the arrival of the principal, delegated faculty, or official of the group renting the facility.

5. The responsibilities of the custodian shall be:

(a) To provide heat, ventilation, and light where and when needed.

(b) To open and close the building; also the rooms to be used.

(c) To protect the building and its properties.

(d) Custodian shall notify the chairman or staff member where he may be located in the building should he be needed.

6. For all activities starting at 6:00 p.m. or continuing thereafter, the principal shall first present a written request to the Business Office giving the proposed used, date and time. In middle and senior high schools, all after school activities must be with the approval of the principal and the supervision of a teacher responsible for that program. In no case should a teacher or a coach leave the pupils in the building alone.

7. If the use is approved, and the school calendar permits, the Business Manager shall notify the custodian to open the building and shall also notify the principal. The Business Manager shall determine the number of employees needed for the use.

8. In general, the following principles shall govern the overtime use of city school buildings in the City of Canton.

(a) The principal is responsible for all school activities which he administers both during and after school hours.

(b) Non-reimbursable overtime within reasonable limits will be granted to organizations under the direct sponsorship of the school which are considered a part of the school’s program.

(c) Reimbursable overtime and utility costs will be due from organizations sponsoring money-making affairs.

9. THE OVERTIME USES OF SCHOOL BUILDINGS FOR WHICH THE BOARD OF EDUCATION WILL NOT EXPECT REIMBURSEMENT FROM SCHOOLS ARE AS FOLLOWS:

Elementary Schools:

(a) All school-sponsored uses which follow the regular school day and which do not extend custodial duty.

(b) Open house

(1) Assignment of one custodian

(c) Nine meetings apportioned at the principal’s discretion for parent organizations (PTA fundraisers excluded).

Middle Schools:

(a) Open house

(1) Assignments of one custodian

(b) Nine meetings apportioned at the principal discretion for parent organizations (PTA fundraisers excluded).

(c) Six regular class approved activities. This includes school plays, concerts and musicals. It does not include banquets, dinners, etc.

Senior High Schools:

(a) Open house

(1) Assignment of one custodian.

(b) Business meetings of parent organizations apportioned at the principal’s discretion. This excludes dinners and dinner meetings involving cafeteria personnel. However, covered dish dinners are permitted if arrangements are made in advance. Facility to be left in same condition as before program began. Cleaning is to be taken care of by sponsoring organization.

(c) Twelve regular approved student activities. This includes school plays, band concerts, revues, musicals or fiestas.

(1) The principal shall indicate the activity number on the building usage request.

(2) Each activity or individual performance constitutes one approved school activity

(d) Board meetings of various approved parent organizations, if the building is supervised by the principal or some staff member delegated by him.

(e) Two dress rehearsals for each school-sponsored event on school days with time not to extend beyond 10:00 p.m.

10. THE OVERTIME USES FOR WHICH OUR BOARD OF EDUCAITON WILL EXPECT REIMBURSEMENT ARE AS FOLLOWS:

(a) Programs to which admission is charged.

(1) Does not include student activities, such as school dances, where expenses must be covered.

(2) If activity is not scheduled in home school, costs must be reimbursed.

(b) Dress rehearsals in excess of two for each school-sponsored event

(c) Events where any other schools come here as participants where there is a cost to the Board, such as: band and choral contests, concerts, festivals, speech and debate tournaments, as per Curriculum Department regulations. These activities do not qualify as one of the twelve activities for a given school.

(d) All uses of cafeteria or lunchroom facilities where food is served by school staff.

(e) Saturday or evening usage of school gymnasiums where admission is charged. Proper supervision is the responsibility of the requesting party. Approved Building Request is required for Saturdays and evening usage(s).

(f) The costs of all services rendered by cafeteria or custodial personnel will be invoiced to the group requiring services by the Business Office.

11. The use of school facilities for school events on Sunday and legal holidays is not permissible without the Board of Education approval except in emergencies. Heat will not be provided for unauthorized use of buildings.